You’re all signed up—now it’s time to get expo-ready! Whether this is your first time vending or you’re a seasoned pro, this checklist will help you prepare for a smooth, successful day at the Evansville Holistic Expo.
📍 Event Info Recap:
🗓 Date: Saturday, October 18, 2025
⏰ Time: 12 PM – 5 PM (Setup begins at 9:00 AM)
📍 Location: Washington Square Mall, 4800 Washington Ave, Evansville, IN
🎟️ Admission for attendees: FREE
🧾 What to Bring – Essentials
✅ Table (unless paid additional or premier vendor)
✅ Chairs (unless paid additional or premier vendor)
✅ Table covering or cloth
✅ Business signage – must be clearly visible to shoppers
✅ Product displays or stands
✅ Price list/menu board
✅ Cash box & change
✅ Credit card reader (e.g., Square, PayPal)
✅ Receipts or invoices (optional but helpful)
✅ Business cards or brochures
✅ Packaging or bags for purchases
🔌 If You Paid for Electricity
✅ Extension cord
✅ Power strip
✅ Tape or cord covers for safety
📲 Marketing Materials
✅ Email sign-up sheet or QR code
✅ Flyers for upcoming events or services
✅ Branded giveaways or samples
✅ Raffle or drawing entries (optional but a great lead magnet!)
💡 Booth Presentation
✅ Decor or theme that matches your brand
✅ Crystals, plants, or soft lighting to create ambiance
✅ Diffuser (if scent is light and approved)
✅ Mirror (for jewelry or wearable products)
✅ Stool or small shelf for height variation
🧘 Self-Care Supplies
✅ Snacks and water
✅ Phone charger or power bank
✅ Comfortable shoes
✅ Breath mints or hand sanitizer
✅ Positive mindset & open heart ❤️
📦 Pack-Out Supplies
✅ Storage bins or tote bags
✅ Trash bag for booth cleanup
✅ Inventory checklist
✅ Tape and labels
💬 Final Tips:
Arrive on time – Setup begins at 7:30 AM- 10:30 AM
Engage warmly – People love personal connections.
Promote ahead of time – Share your booth on social media!
Follow up – Reach out to new contacts after the expo.
We’re so excited to have you with us! You’re not just setting up a booth—you’re creating a beautiful, healing space. Thank you for sharing your energy, your work, and your gifts.
👉 For more vendor tips, check out our blog: How to Be a Successful Vendor at the Expo
🎉 See you soon at the Evansville Holistic Expo!
